Swim Meet Toolkit

# Privacy Policy

Effective June 25, 2026 · © 2026 Dew Tech LLC.

This Privacy Policy explains how Dew Tech LLC ("we," "us") handles information in connection with the Swim Meet Toolkit desktop application (the "Software"). The short version: the Software runs on your own Mac, your meet data stays on your Mac, and we do not collect it.

## 1.The most important point

Swim Meet Toolkit is desktop software. The athlete and meet information you enter or import is stored locally on your computer. It is not sent to us, and we have no access to it. Information only leaves your computer when you choose an action that sends it — publishing results to a web host you control, or sharing with a companion device on your local network — as described below.

## 2.Information you enter or import (stays local)

To run a meet, you may enter or import information such as athletes' names, ages or dates of birth, sex/gender, team or club affiliation, registration or membership numbers, entry times and results, and — for Para events — disability classification information. This data is often about minors, and classification data is sensitive ("special category") data.

You (or the organization running the meet) decide what to collect and why. For that information, you are the data controller and we are only the provider of software that runs on your machine. We do not receive, store, or process this data on our systems. You are responsible for having a lawful basis to handle it, for giving any required privacy notices to athletes and parents/guardians, and for obtaining any required consents.

## 3.When information leaves your computer — and where it goes

### (a) Publishing live results — to a destination you control

If you use the results-publishing feature, the Software uploads the pages you generate to a destination you configure — a Cloudflare R2 bucket, an SFTP/FTPS/FTP server, or a local folder you then serve or share. Those pages can include start lists and "psych sheets" (entered athletes and their seed times), heat sheets (heat and lane assignments showing where each athlete swims), live results and times, and team scores. You choose the destination and what the pages contain — for example, team scores can be turned off, and you can publish a psych sheet or heat sheet on its own — and if you make the destination public, that information is on the open web. We are not involved in or copied on that transfer. We recommend publishing no more personal data than necessary, taking particular care with start lists, heat sheets, and any data about minors, and using an encrypted method (R2 over HTTPS, SFTP, or FTPS) rather than plain FTP.

### (b) MeetHub — your local network only

The Software can host a "MeetHub" service so a companion app (such as the table-staff/stopwatch app) on the same local network can connect during a meet. This connection stays on your local network and is protected by a shared meet password (encrypted with TLS). Data shared this way does not pass through us.

### (c) Checking for updates — to the update server

The Software can check for a newer version by requesting a small file from an update location over HTTPS. As with any web request, that request necessarily reveals standard technical metadata to whoever hosts that location — your device's IP address, the app version, and the date/time. No athlete or meet data is sent in an update check. If we host the update location, those server logs are all we would receive, and we use them only to operate and secure the update service.

### (d) Licensing — verified on your device

License activation happens on your device: the Software checks your license key's digital signature locally. It does not contact a license server and does not send us personal data to activate.

## 4.Purchases (handled by Paddle)

Purchases are sold and processed by Paddle (Paddle.com Market Ltd) as Merchant of Record. Paddle collects the billing and payment information needed to complete your purchase and handle taxes, under Paddle's own privacy policy. We do not receive or store your full payment-card details. We may receive limited order information from Paddle (such as your name, email, country, and what you purchased) to deliver your license, provide support, and keep records.

## 5.No advertising or third-party tracking

The Software contains no advertising and no third-party analytics, tracking, or "telemetry" SDKs. We do not build advertising profiles and we do not sell or "share" personal data for cross-context behavioral advertising.

## 6.Support communications

If you email us for support, we receive the information you choose to send (such as your email address and the contents of your message) and use it to respond and keep reasonable records. Please avoid sending us athlete personal data in support requests unless it's necessary.

## 7.Children's data

The Software is a professional tool for meet organizers; it is not directed to children as users, and we do not knowingly collect personal data directly from children through it. Where a meet involves minors, the organization running the meet is responsible for handling that data lawfully (including any parental-consent requirements under laws such as COPPA in the US and "children's data" provisions of the GDPR).

## 8.Sensitive / special-category data

Para/disability classification data is health-related and is treated as sensitive ("special category") under the GDPR and several US state laws. We do not receive or process this data. Where you handle it in the Software, you must ensure you meet the heightened legal requirements that apply to it (for example, an appropriate GDPR Article 9 condition).

## 9.International users

Your meet data stays on your computer regardless of where you are. If you are in the EU, UK, or another region with data-protection laws, note that we (the software provider) do not collect that data; the organization running the meet acts as controller. Purchase data is handled by Paddle, which operates internationally and addresses cross-border transfers in its own policy.

## 10.Security

Meet data is stored on your computer, so its security depends largely on your device. The Software supports encrypted transfer methods for publishing (Cloudflare R2 over HTTPS, SFTP, and FTPS), verifies the identity of SFTP servers it connects to (to guard against interception), encrypts MeetHub connections, and stores server passwords and access keys in the macOS Keychain rather than in plain files. No method of storage or transmission is perfectly secure; you are responsible for securing your computer, your accounts, and any server or bucket you publish to.

## 11.Data retention

Meet data remains on your computer until you delete it; we do not control its retention. We retain limited order and support records (including information received from Paddle) for as long as needed for legitimate business, accounting, tax, and legal purposes.

## 12.Your rights

Depending on where you live, you may have rights to access, correct, delete, or restrict the use of personal data, or to object to certain processing. Because the personal data about athletes lives on the meet organizer's systems (not ours), requests about that data should go to the organization that ran the meet. For the limited data we hold about you (such as order and support records), contact us at swimcoachtoolkit@gmail.com and we will respond as required by applicable law. For payment data, contact Paddle.

## 13.Changes to this policy

We may update this Privacy Policy from time to time. We will change the effective date above and, for material changes, provide a more prominent notice where appropriate. Continued use of the Software after an update means you accept the revised policy.

## 14.Contact

Dew Tech LLC
55 Mapleshade Ave., East Longmeadow, MA 01028
Email: swimcoachtoolkit@gmail.com · Web: SwimMeetToolkit.com